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Privacy Policy


Last modified: August 1, 2009

The Bay Colony Rail Trail team recognizes that privacy is important. This Privacy Policy applies to this website and our mailing list. If you have any questions about this Privacy Policy, please feel free to contact us through our website.

Information we collect and how we use it

This website and certain content on the site is accessible to you without registering for an account or providing any personal information to us. In order to access all content, post comments to articles, and particpate in discussions, we require that you register and provide the following types of information:

  • Required information  – your email address and an account password are mandatory information for a site registration and a mailing list registration.
  • Optional information - your address, location information, and other details that you may be sharing on your account profile are not required for the registration, but help us with providing a better user experience through user location maps. 

The site registration and the mailing list registration are two distinct processes. We reserve the right to merge the information in the future so that we can handle account administration with a single process.

In addition to information collected on your account profiles, we may collect the following details about you: 

  • Cookies – When you visit Baycolonyrailtrail.org, we send one or more cookies – a small file containing a string of characters – to your computer or other device that uniquely identifies your browser. We use cookies to improve the quality of our service, including for storing user names and session information.
  • Log information – When you access Baycolonyrailtrail.org, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
  • User communications – When you send email or other communications to us, we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
  • Location data – Baycolonyrailtrail.org offers location-enabled features, such as a map of all registered site users. If you provide location information on your account, either by entering your address, or by clicking on the map on your account form, this information will be stored on our server.
  • Links – Baycolonyrailtrail.org may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality of toe content on our website.
  • Other sites – This Privacy Policy does not apply to external content that is displayed on our site or linked to from our site, such as syndicated news articles, advertisements, or external links and resources.

Baycolonyrailtrail.org only processes personal information for the purposes described in this Privacy Policy. In addition to the above, such purposes include:

  • Providing our services to advance the cause of the Bay Colony Rail Trail, including the display of customized content and advertising;
  • Auditing, research and analysis in order to maintain, protect and improve our services;
  • Ensuring the technical functioning of our network;
  • Protecting the rights or property of Baycolonyrailtrail.org or our users; and
  • Developing new services.

Baycolonyrailtrail.org processes personal information on our servers in the United States of America.

Choices for personal information

When you sign up for Baycolonyrailtrail.org, we ask you to provide personal information. If we use this information in a manner different than the purpose for which it was collected, then we will ask for your consent prior to such use.

If we propose to use personal information for any purposes other than those described in this Privacy Policy and/or in the specific service privacy notices, we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use sensitive information for purposes other than those described in this Privacy Policy and/or in the supplementary service privacy notices, unless we have obtained your prior consent.

Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Some features and services may not function properly if your cookies are disabled. The same is true for Javascript.

Information sharing

Baycolonyrailtrail.org will not share your information with any individuals or entities. If BayColonyRailTrail.org or the Bay Colony Rail Trail organization ceases to exist, we will destroy any information collected about you.

Information security

We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data.

We restrict access to personal information to members of the board and officers of the Bay Colony Rail Trail organization.

Data integrity

BayColonyRailTrail.org processes personal information only for the purposes for which it was collected and in accordance with this Privacy Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services or as otherwise permitted under this Policy. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.

Accessing and updating personal information

When you use BayColonyRailTrail.org, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate business purposes. We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort.

Changes to this Privacy Policy

Please note that this Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent, and we expect most such changes will be minor. Regardless, we will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). Each version of this Privacy Policy will be identified at the top of the page by its effective date.

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